One of the significant benefits of Microsoft Business Central is the option to go to a 100% cloud-based platform, ensuring flexibility in both your licensing model and employee access to the platform. Your team can work from anywhere, whether through a browser or an app.
There is also an on-premise version available but most partners will, and should, recommend you move to the cloud. It will be very rare to have an on-premise solution.
The primary benefit of choosing the cloud (Software-as-a-Service) route is that your team will have access to the platform anytime they need it. This includes leveraging applications on a phone or tablet. Also, the licensing model is highly flexible and can be increased or decreased very quickly.
The Microsoft Business Central ERP platform has two major licenses and one team member license available. Here is a quick breakdown of these license types:
Business Central Premium – $100 per month/per user
This license includes every module mentioned at the beginning of this article. If you have a field service or manufacturing business, this license is a must-have. If your business does not rely on field services or manufacturing, you could likely leverage the Business Central Essentials license.
Business Central Essentials – $70 per month / per user
The Business Central Essentials license includes everything that the premium license includes, minus the Service Management or Manufacturing module. This license is great for businesses that are looking for a modern finance platform but would also like to handle sales order processing, purchasing, inventory, and project management.
Business Central Team Member – $8 per month/per user
The Business Central Team Member license is designed to allow certain employees to have limited access to the platform. Common roles could include sales admins or purchasing admins.
The Team Member license enables the user to read all records, modify some records, and provide support in approval workflows. This is not designed as a stand-alone license, and we will want to do a thorough review to help you budget for your monthly/annual costs.